Project Management Comparison: The Best Kanban Apps for Microsoft Teams (2025)
Find the right Kanban tool for your team – directly integrated into Microsoft Teams, GDPR-compliant, and proven in practice.
Aug 5, 2025
Aug 5, 2025
5 min.
5 min.
Author
Tim Lauenroth
Product Marketing Manager at timeghost
Project Management Comparison: The Best Kanban Apps for Microsoft Teams (2025)
You work in a dynamic team that needs to implement projects quickly, transparently, and in an organized manner? Then you know how important a good project management tool is – ideally one that integrates seamlessly into your daily work routine.
Especially if your team is already working with Microsoft Teams, it’s worth looking for a solution that works directly within Teams – without constantly switching between tools, without double login, but with clear advantages in collaboration, communication, and data protection.
In this article, we introduce you to five of the best Kanban tools for Microsoft Teams. You’ll find out what they can do, how they differ – and which solution best meets your team’s requirements.
At the end, you’ll find a free checklist to help you select the right tool for your company step by step. This way, your decision won’t be based on gut feeling, but on what truly fits your organization.
Advantages of Integration with Microsoft Teams
Microsoft Teams has long established itself as a central work platform for many companies. Kanban software that integrates seamlessly into this ecosystem provides clear advantages – not only in terms of usability but also efficiency, security, and user adoption.
Those who organize their project work directly in Teams benefit from the following advantages:
✅ Centralized Platform Instead of Tool Chaos
Thanks to integration with Microsoft Teams, there’s no need to switch between different project management tools. Tasks, communication, file storage, and status updates all take place where the team already works – in Teams. This saves time, prevents media disruption, and reduces onboarding effort.
✅ Easy Access via Single Sign-On (SSO)
All tools that run within Microsoft 365 or can be connected to it use the same login. No extra password, no additional authorization issues. This increases security and reduces support inquiries.
✅ Automation via Power Automate
Many Kanban tools connected to Microsoft 365 allow for process automation: such as notifications when statuses change, reminders before deadlines, or integration with Microsoft Lists or Outlook calendars. Native tools like Planner or the timeghost Project Board fully utilize this potential.
✅ Secure Data Flow Within the Microsoft Tenant
Especially for data-sensitive industries, it’s crucial that information doesn’t end up in third-party clouds hosted in the US. Tools operated in Microsoft Azure EU (e.g., the timeghost Project Board) offer maximum control over data flow. GDPR-compliant, transparent, and trustworthy.
✅ Better Team Adoption
Integration with a familiar tool like Teams significantly lowers the barrier to introducing a new project management tool. Employees don’t need to learn a new software, as they are already familiar with the environment. This increases acceptance and actual use of Kanban functionalities in everyday work.
Tool Overview
Microsoft Planner
Features
Buckets
Task checklists
Due dates
Assignments
File attachments
Strengths
Seamlessly integrated into Microsoft 365
Very beginner-friendly
No additional cost
Pricing
Plan | Price |
|---|---|
M365 Business Basic/Premium | Included |
Microsoft E3/E5 | Included |
Limitations
No swimlanes
Limited reporting
No automation
Trello
Features
Drag & drop cards
Labels
Checklists
Calendar
Power-Ups
Strengths
Very intuitive
Quick to implement
Large community
Many templates available
Pricing
Plan | Price per user/month |
|---|---|
Free | 0 USD (up to 10 boards) |
Standard | 5 USD |
Premium | 10 USD |
Enterprise | From 17.50 USD (depending on team size) |
Limitations
Teams integration only via tab
Data processed in US cloud
Asana
Features
Tasks as boards or lists
Timeline
Automation rules
Reporting
AI-powered workflows
Strengths
Very comprehensive for professional teams
Multiple views for better overview
Automations with rules and triggers
Pricing
Plan | Price per user/month |
|---|---|
Basic | Free (up to 15 users) |
Premium | 10.99 USD |
Business | 24.99 USD |
Enterprise | On request |
Limitations
Complex setup
EU hosting only in Enterprise version
Virto Kanban Board
Features
Customizable swimlanes
Filter functions
Custom templates
SharePoint integration
Strengths
Deep integration with SharePoint
Extendable Kanban functionality
Flexibly configurable for different use cases
Pricing
Plan | Price per user/month |
|---|---|
License model | From €1.50 |
Enterprise | On request |
Limitations
Technically more complex to set up
Fully usable only with SharePoint
timeghost Project Board
Features
Kanban boards
Calendar and list view
Comments, tabs, filters
Templates for projects and tasks
Integrated timeline and task analysis
Strengths
100% Microsoft Teams-native (no tool switching)
GDPR-compliant (Azure EU hosting)
Fully integrated with Microsoft 365
Pricing
Plan | Price per user/month |
|---|---|
Free | €0 (up to 50 tasks) |
Basic | €2.80 |
Premium | €9.60 |
Enterprise | On request |
Special Features
No need to switch between tools
Optimized for Microsoft Teams – ideal for hybrid teams
Time and task management in one
Kanban Tools for Microsoft Teams at a Glance (2025)
Tool | Teams Integration | Visualization (Kanban, Swimlanes) | Reporting & Analysis | Automation | Data Protection / Hosting | Pricing Model | Ideal For |
|---|---|---|---|---|---|---|---|
✅ Native Teams App | ❌ Only simple buckets | ❌ Barely available | ❌ None | ✅ Microsoft EU | Included in M365 | Simple task planning in Microsoft environment | |
⚠️ Tab only, no deep integration | ✅ Kanban boards, Power-Ups | ⚠️ Only with add-ons | ✅ With “Butler” | ❌ US cloud | Free (up to 10 boards), from $5/user | Small external teams & agencies | |
⚠️ Add-in | ✅ Lists, Kanban, Timeline | ✅ Extensive reports | ✅ AI, rules, workflows | ⚠️ EU hosting only from Enterprise | Free (up to 15 users), from $10.99/user | Mid-size teams with complex PM needs | |
✅ Teams tab & SharePoint | ✅ Full-featured Kanban with swimlanes | ✅ Integrated reporting | ✅ Customizable (workflows, filters) | ✅ Microsoft EU | From €1.50/user | Companies with SharePoint focus | |
✅ Fully integrated in Teams | ✅ Boards, calendar, templates, swimlanes | ✅ In-app analysis & filters | ✅ Comments, filters, flexible views | ✅ GDPR-compliant, Azure EU | Free (up to 50 tasks), from €2.80/user | Teams-first companies with data protection focus |
Important Questions When Choosing a Project Management Tool
How are projects currently planned and managed in our company?
Take an honest inventory. Where are the friction points, uncertainties, or inefficiencies? This analysis of the current state reveals the maturity of your existing processes and highlights optimization potential.
Which processes and workflows need improvement?
Ask everyone involved about the procedures in their departments. Identify manual processes or lack of transparency. Only well-thought-out processes should be digitized – keyword: Shit in – Shit out.
Which pain points do we want to relieve?
Is it about better communication? More clarity for project managers? Or automating controlling & reporting? The clearer the goal, the better the tool selection.
What features does our team really need?
Look for the lowest common denominator. Start with core functions that matter to everyone. Nice-to-have features can be added later. More isn’t always better.
What about our technical infrastructure & data protection?
Do industry-specific requirements need to be met? Is on-premise necessary or is EU cloud sufficient? Read the fine print and talk to the tool provider.
Download Checklist Now and Make an Informed Decision
Want to make sure you select the right project management tool for your company? Use our comprehensive checklist for a structured and well-informed decision-making process.
📥 Download now for free and get started immediately
This checklist gives you a clear overview of requirements, infrastructure, data protection, and team needs – providing the ideal foundation for your tool selection.
Use the timeghost Project Board 100% Free
Create projects, organize tasks, and work directly in Microsoft Teams – completely free of charge.
Download the timeghost Project Board app directly from the Teams Store or simply register on our website.
Project Management Comparison: The Best Kanban Apps for Microsoft Teams (2025)
You work in a dynamic team that needs to implement projects quickly, transparently, and in an organized manner? Then you know how important a good project management tool is – ideally one that integrates seamlessly into your daily work routine.
Especially if your team is already working with Microsoft Teams, it’s worth looking for a solution that works directly within Teams – without constantly switching between tools, without double login, but with clear advantages in collaboration, communication, and data protection.
In this article, we introduce you to five of the best Kanban tools for Microsoft Teams. You’ll find out what they can do, how they differ – and which solution best meets your team’s requirements.
At the end, you’ll find a free checklist to help you select the right tool for your company step by step. This way, your decision won’t be based on gut feeling, but on what truly fits your organization.
Advantages of Integration with Microsoft Teams
Microsoft Teams has long established itself as a central work platform for many companies. Kanban software that integrates seamlessly into this ecosystem provides clear advantages – not only in terms of usability but also efficiency, security, and user adoption.
Those who organize their project work directly in Teams benefit from the following advantages:
✅ Centralized Platform Instead of Tool Chaos
Thanks to integration with Microsoft Teams, there’s no need to switch between different project management tools. Tasks, communication, file storage, and status updates all take place where the team already works – in Teams. This saves time, prevents media disruption, and reduces onboarding effort.
✅ Easy Access via Single Sign-On (SSO)
All tools that run within Microsoft 365 or can be connected to it use the same login. No extra password, no additional authorization issues. This increases security and reduces support inquiries.
✅ Automation via Power Automate
Many Kanban tools connected to Microsoft 365 allow for process automation: such as notifications when statuses change, reminders before deadlines, or integration with Microsoft Lists or Outlook calendars. Native tools like Planner or the timeghost Project Board fully utilize this potential.
✅ Secure Data Flow Within the Microsoft Tenant
Especially for data-sensitive industries, it’s crucial that information doesn’t end up in third-party clouds hosted in the US. Tools operated in Microsoft Azure EU (e.g., the timeghost Project Board) offer maximum control over data flow. GDPR-compliant, transparent, and trustworthy.
✅ Better Team Adoption
Integration with a familiar tool like Teams significantly lowers the barrier to introducing a new project management tool. Employees don’t need to learn a new software, as they are already familiar with the environment. This increases acceptance and actual use of Kanban functionalities in everyday work.
Tool Overview
Microsoft Planner
Features
Buckets
Task checklists
Due dates
Assignments
File attachments
Strengths
Seamlessly integrated into Microsoft 365
Very beginner-friendly
No additional cost
Pricing
Plan | Price |
|---|---|
M365 Business Basic/Premium | Included |
Microsoft E3/E5 | Included |
Limitations
No swimlanes
Limited reporting
No automation
Trello
Features
Drag & drop cards
Labels
Checklists
Calendar
Power-Ups
Strengths
Very intuitive
Quick to implement
Large community
Many templates available
Pricing
Plan | Price per user/month |
|---|---|
Free | 0 USD (up to 10 boards) |
Standard | 5 USD |
Premium | 10 USD |
Enterprise | From 17.50 USD (depending on team size) |
Limitations
Teams integration only via tab
Data processed in US cloud
Asana
Features
Tasks as boards or lists
Timeline
Automation rules
Reporting
AI-powered workflows
Strengths
Very comprehensive for professional teams
Multiple views for better overview
Automations with rules and triggers
Pricing
Plan | Price per user/month |
|---|---|
Basic | Free (up to 15 users) |
Premium | 10.99 USD |
Business | 24.99 USD |
Enterprise | On request |
Limitations
Complex setup
EU hosting only in Enterprise version
Virto Kanban Board
Features
Customizable swimlanes
Filter functions
Custom templates
SharePoint integration
Strengths
Deep integration with SharePoint
Extendable Kanban functionality
Flexibly configurable for different use cases
Pricing
Plan | Price per user/month |
|---|---|
License model | From €1.50 |
Enterprise | On request |
Limitations
Technically more complex to set up
Fully usable only with SharePoint
timeghost Project Board
Features
Kanban boards
Calendar and list view
Comments, tabs, filters
Templates for projects and tasks
Integrated timeline and task analysis
Strengths
100% Microsoft Teams-native (no tool switching)
GDPR-compliant (Azure EU hosting)
Fully integrated with Microsoft 365
Pricing
Plan | Price per user/month |
|---|---|
Free | €0 (up to 50 tasks) |
Basic | €2.80 |
Premium | €9.60 |
Enterprise | On request |
Special Features
No need to switch between tools
Optimized for Microsoft Teams – ideal for hybrid teams
Time and task management in one
Kanban Tools for Microsoft Teams at a Glance (2025)
Tool | Teams Integration | Visualization (Kanban, Swimlanes) | Reporting & Analysis | Automation | Data Protection / Hosting | Pricing Model | Ideal For |
|---|---|---|---|---|---|---|---|
✅ Native Teams App | ❌ Only simple buckets | ❌ Barely available | ❌ None | ✅ Microsoft EU | Included in M365 | Simple task planning in Microsoft environment | |
⚠️ Tab only, no deep integration | ✅ Kanban boards, Power-Ups | ⚠️ Only with add-ons | ✅ With “Butler” | ❌ US cloud | Free (up to 10 boards), from $5/user | Small external teams & agencies | |
⚠️ Add-in | ✅ Lists, Kanban, Timeline | ✅ Extensive reports | ✅ AI, rules, workflows | ⚠️ EU hosting only from Enterprise | Free (up to 15 users), from $10.99/user | Mid-size teams with complex PM needs | |
✅ Teams tab & SharePoint | ✅ Full-featured Kanban with swimlanes | ✅ Integrated reporting | ✅ Customizable (workflows, filters) | ✅ Microsoft EU | From €1.50/user | Companies with SharePoint focus | |
✅ Fully integrated in Teams | ✅ Boards, calendar, templates, swimlanes | ✅ In-app analysis & filters | ✅ Comments, filters, flexible views | ✅ GDPR-compliant, Azure EU | Free (up to 50 tasks), from €2.80/user | Teams-first companies with data protection focus |
Important Questions When Choosing a Project Management Tool
How are projects currently planned and managed in our company?
Take an honest inventory. Where are the friction points, uncertainties, or inefficiencies? This analysis of the current state reveals the maturity of your existing processes and highlights optimization potential.
Which processes and workflows need improvement?
Ask everyone involved about the procedures in their departments. Identify manual processes or lack of transparency. Only well-thought-out processes should be digitized – keyword: Shit in – Shit out.
Which pain points do we want to relieve?
Is it about better communication? More clarity for project managers? Or automating controlling & reporting? The clearer the goal, the better the tool selection.
What features does our team really need?
Look for the lowest common denominator. Start with core functions that matter to everyone. Nice-to-have features can be added later. More isn’t always better.
What about our technical infrastructure & data protection?
Do industry-specific requirements need to be met? Is on-premise necessary or is EU cloud sufficient? Read the fine print and talk to the tool provider.
Download Checklist Now and Make an Informed Decision
Want to make sure you select the right project management tool for your company? Use our comprehensive checklist for a structured and well-informed decision-making process.
📥 Download now for free and get started immediately
This checklist gives you a clear overview of requirements, infrastructure, data protection, and team needs – providing the ideal foundation for your tool selection.
Use the timeghost Project Board 100% Free
Create projects, organize tasks, and work directly in Microsoft Teams – completely free of charge.
Download the timeghost Project Board app directly from the Teams Store or simply register on our website.
Project Management Comparison: The Best Kanban Apps for Microsoft Teams (2025)
You work in a dynamic team that needs to implement projects quickly, transparently, and in an organized manner? Then you know how important a good project management tool is – ideally one that integrates seamlessly into your daily work routine.
Especially if your team is already working with Microsoft Teams, it’s worth looking for a solution that works directly within Teams – without constantly switching between tools, without double login, but with clear advantages in collaboration, communication, and data protection.
In this article, we introduce you to five of the best Kanban tools for Microsoft Teams. You’ll find out what they can do, how they differ – and which solution best meets your team’s requirements.
At the end, you’ll find a free checklist to help you select the right tool for your company step by step. This way, your decision won’t be based on gut feeling, but on what truly fits your organization.
Advantages of Integration with Microsoft Teams
Microsoft Teams has long established itself as a central work platform for many companies. Kanban software that integrates seamlessly into this ecosystem provides clear advantages – not only in terms of usability but also efficiency, security, and user adoption.
Those who organize their project work directly in Teams benefit from the following advantages:
✅ Centralized Platform Instead of Tool Chaos
Thanks to integration with Microsoft Teams, there’s no need to switch between different project management tools. Tasks, communication, file storage, and status updates all take place where the team already works – in Teams. This saves time, prevents media disruption, and reduces onboarding effort.
✅ Easy Access via Single Sign-On (SSO)
All tools that run within Microsoft 365 or can be connected to it use the same login. No extra password, no additional authorization issues. This increases security and reduces support inquiries.
✅ Automation via Power Automate
Many Kanban tools connected to Microsoft 365 allow for process automation: such as notifications when statuses change, reminders before deadlines, or integration with Microsoft Lists or Outlook calendars. Native tools like Planner or the timeghost Project Board fully utilize this potential.
✅ Secure Data Flow Within the Microsoft Tenant
Especially for data-sensitive industries, it’s crucial that information doesn’t end up in third-party clouds hosted in the US. Tools operated in Microsoft Azure EU (e.g., the timeghost Project Board) offer maximum control over data flow. GDPR-compliant, transparent, and trustworthy.
✅ Better Team Adoption
Integration with a familiar tool like Teams significantly lowers the barrier to introducing a new project management tool. Employees don’t need to learn a new software, as they are already familiar with the environment. This increases acceptance and actual use of Kanban functionalities in everyday work.
Tool Overview
Microsoft Planner
Features
Buckets
Task checklists
Due dates
Assignments
File attachments
Strengths
Seamlessly integrated into Microsoft 365
Very beginner-friendly
No additional cost
Pricing
Plan | Price |
|---|---|
M365 Business Basic/Premium | Included |
Microsoft E3/E5 | Included |
Limitations
No swimlanes
Limited reporting
No automation
Trello
Features
Drag & drop cards
Labels
Checklists
Calendar
Power-Ups
Strengths
Very intuitive
Quick to implement
Large community
Many templates available
Pricing
Plan | Price per user/month |
|---|---|
Free | 0 USD (up to 10 boards) |
Standard | 5 USD |
Premium | 10 USD |
Enterprise | From 17.50 USD (depending on team size) |
Limitations
Teams integration only via tab
Data processed in US cloud
Asana
Features
Tasks as boards or lists
Timeline
Automation rules
Reporting
AI-powered workflows
Strengths
Very comprehensive for professional teams
Multiple views for better overview
Automations with rules and triggers
Pricing
Plan | Price per user/month |
|---|---|
Basic | Free (up to 15 users) |
Premium | 10.99 USD |
Business | 24.99 USD |
Enterprise | On request |
Limitations
Complex setup
EU hosting only in Enterprise version
Virto Kanban Board
Features
Customizable swimlanes
Filter functions
Custom templates
SharePoint integration
Strengths
Deep integration with SharePoint
Extendable Kanban functionality
Flexibly configurable for different use cases
Pricing
Plan | Price per user/month |
|---|---|
License model | From €1.50 |
Enterprise | On request |
Limitations
Technically more complex to set up
Fully usable only with SharePoint
timeghost Project Board
Features
Kanban boards
Calendar and list view
Comments, tabs, filters
Templates for projects and tasks
Integrated timeline and task analysis
Strengths
100% Microsoft Teams-native (no tool switching)
GDPR-compliant (Azure EU hosting)
Fully integrated with Microsoft 365
Pricing
Plan | Price per user/month |
|---|---|
Free | €0 (up to 50 tasks) |
Basic | €2.80 |
Premium | €9.60 |
Enterprise | On request |
Special Features
No need to switch between tools
Optimized for Microsoft Teams – ideal for hybrid teams
Time and task management in one
Kanban Tools for Microsoft Teams at a Glance (2025)
Tool | Teams Integration | Visualization (Kanban, Swimlanes) | Reporting & Analysis | Automation | Data Protection / Hosting | Pricing Model | Ideal For |
|---|---|---|---|---|---|---|---|
✅ Native Teams App | ❌ Only simple buckets | ❌ Barely available | ❌ None | ✅ Microsoft EU | Included in M365 | Simple task planning in Microsoft environment | |
⚠️ Tab only, no deep integration | ✅ Kanban boards, Power-Ups | ⚠️ Only with add-ons | ✅ With “Butler” | ❌ US cloud | Free (up to 10 boards), from $5/user | Small external teams & agencies | |
⚠️ Add-in | ✅ Lists, Kanban, Timeline | ✅ Extensive reports | ✅ AI, rules, workflows | ⚠️ EU hosting only from Enterprise | Free (up to 15 users), from $10.99/user | Mid-size teams with complex PM needs | |
✅ Teams tab & SharePoint | ✅ Full-featured Kanban with swimlanes | ✅ Integrated reporting | ✅ Customizable (workflows, filters) | ✅ Microsoft EU | From €1.50/user | Companies with SharePoint focus | |
✅ Fully integrated in Teams | ✅ Boards, calendar, templates, swimlanes | ✅ In-app analysis & filters | ✅ Comments, filters, flexible views | ✅ GDPR-compliant, Azure EU | Free (up to 50 tasks), from €2.80/user | Teams-first companies with data protection focus |
Important Questions When Choosing a Project Management Tool
How are projects currently planned and managed in our company?
Take an honest inventory. Where are the friction points, uncertainties, or inefficiencies? This analysis of the current state reveals the maturity of your existing processes and highlights optimization potential.
Which processes and workflows need improvement?
Ask everyone involved about the procedures in their departments. Identify manual processes or lack of transparency. Only well-thought-out processes should be digitized – keyword: Shit in – Shit out.
Which pain points do we want to relieve?
Is it about better communication? More clarity for project managers? Or automating controlling & reporting? The clearer the goal, the better the tool selection.
What features does our team really need?
Look for the lowest common denominator. Start with core functions that matter to everyone. Nice-to-have features can be added later. More isn’t always better.
What about our technical infrastructure & data protection?
Do industry-specific requirements need to be met? Is on-premise necessary or is EU cloud sufficient? Read the fine print and talk to the tool provider.
Download Checklist Now and Make an Informed Decision
Want to make sure you select the right project management tool for your company? Use our comprehensive checklist for a structured and well-informed decision-making process.
📥 Download now for free and get started immediately
This checklist gives you a clear overview of requirements, infrastructure, data protection, and team needs – providing the ideal foundation for your tool selection.
Use the timeghost Project Board 100% Free
Create projects, organize tasks, and work directly in Microsoft Teams – completely free of charge.
Download the timeghost Project Board app directly from the Teams Store or simply register on our website.
Would you like to track your working hours directly in Microsoft Teams?
Register now and test timeghost Time Tracking for 14 days completely free of charge!
Simply invite team members and track work and project times in your familiar Microsoft working environment.
Would you like to track your working hours directly in Microsoft Teams?
Register now and test timeghost Time Tracking for 14 days completely free of charge!
Simply invite team members and track work and project times in your familiar Microsoft working environment.
Would you like to track your working hours directly in Microsoft Teams?
Register now and test timeghost Time Tracking for 14 days completely free of charge!
Simply invite team members and track work and project times in your familiar Microsoft working environment.
