Efficient Project Work in Planning Offices
The Best Project Time Tracking Software for Architects & Engineers
Apr 28, 2025
Apr 28, 2025
5 min.
5 min.
Author
Nadja Abaz
Content Creator at timeghost
Efficient Project Work in Planning Offices
Plan, build, document – and never lose track of time
Architecture firms and engineering teams face a daily challenge: How can the time spent on each construction project be reliably tracked without the chaos of Excel spreadsheets or countless timesheets? The answer is clear: with the right project time tracking software, specifically tailored to the needs of planning offices.
With timeghost Time Tracking, planning offices have a smart solution at their side, combining time tracking, project structuring, and reporting, directly integrated into Microsoft 365 and Teams.
Why Traditional Tools Are Not Enough
According to a survey by the BDB (Association of German Master Builders), over 60% of planning offices struggle to accurately document the actual time spent on service phases due to a lack of suitable systems or an easy-to-use, integrated solution.
This leads to non-billable hours, uncertainties in fee determination, and a lack of transparency regarding staff workloads. For companies managing multiple concurrent construction projects, this can have significant economic consequences.
➡️ This is where timeghost Time Tracking comes in as a specialized project time tracking software.
Time Tracking Made for Planning Offices
timeghost Time Tracking seamlessly integrates into Microsoft 365, making project time recording a natural part of the workday. Especially for offices managing many simultaneous projects, this is a real advantage, as a continuous, structured documentation process is indispensable.
Features That Help Architecture and Engineering Offices:
Automatic time suggestions from:
Outlook Calendar (e.g., meetings, appointments)
Outlook Emails (e.g., communication with clients or specialists)
Microsoft Teams (e.g., meetings, team chats, calls)
Microsoft Planner (e.g., tasks and project boards)
Microsoft To Do (e.g., personal task management)
SharePoint / OneDrive (e.g., opening planning documents or construction files)
OneNote (e.g., creating new notes or sections)
Azure DevOps (e.g., changes to work items)
Recording and documenting directly within the workflow – no interruptions
Real-time insights into project times, service phases & resources
Transparent evaluations to support HOAI-compliant billing
GDPR-compliant storage on servers in Germany
Intuitive user interface – no training required
➡️ Concretely, this means: As soon as someone, for example, has a meeting for design planning scheduled in their Outlook Calendar or sends an email to a client, timeghost Time Tracking automatically detects this as an activity and suggests it for time tracking.
These functions enable architecture and engineering offices to track their project times efficiently and accurately, which is particularly beneficial for HOAI-compliant billing and internal resource planning.
Especially Valuable:
All activities, appointments, and tasks can be directly assigned to the respective project and service phase. This is an advantage that becomes evident not only during internal planning meetings but also when billing clients or authorities.
Practical Example: 12 Construction Projects, 3 Locations, 1 Tool
An architecture firm with 35 employees simultaneously manages school renovations, residential complexes, and municipal buildings. Previously, times were manually entered later or forgotten altogether.
Since implementing timeghost Time Tracking, employees now record their time either via mobile or desktop automatically, in a structured and traceable way for each project.
This not only provides a valid overview of project progress but also creates a reliable data basis for service billing.
➡️ The project time tracking software reduces internal coordination efforts, facilitates billing, saves significant costs, and enables well-founded resource utilization decisions.
Extended Benefits: Better Planning and Greater Transparency
With timeghost Time Tracking, not only can actual times be recorded, but they also form the basis for future capacity planning, quotation calculation, and project forecasts.
Managers can quickly identify which projects are particularly time-consuming, how much buffer remains in individual service phases, and whether overloads are imminent.
The team benefits too: Employees can instantly see which times have already been recorded and keep track of their own tasks – without follow-up queries or time-consuming rework.
Less Effort. More Transparency. Better Planning.
timeghost Time Tracking brings order to complex project work.
Those who manage many projects as architects or engineers need a solution that adapts.
With automatic suggestion functionality, seamless Microsoft 365 integration, and a user-friendly interface, timeghost Time Tracking becomes an indispensable part of modern planning offices.
➡️ Test it for free now and experience how easy project time management can be:
Efficient Project Work in Planning Offices
Plan, build, document – and never lose track of time
Architecture firms and engineering teams face a daily challenge: How can the time spent on each construction project be reliably tracked without the chaos of Excel spreadsheets or countless timesheets? The answer is clear: with the right project time tracking software, specifically tailored to the needs of planning offices.
With timeghost Time Tracking, planning offices have a smart solution at their side, combining time tracking, project structuring, and reporting, directly integrated into Microsoft 365 and Teams.
Why Traditional Tools Are Not Enough
According to a survey by the BDB (Association of German Master Builders), over 60% of planning offices struggle to accurately document the actual time spent on service phases due to a lack of suitable systems or an easy-to-use, integrated solution.
This leads to non-billable hours, uncertainties in fee determination, and a lack of transparency regarding staff workloads. For companies managing multiple concurrent construction projects, this can have significant economic consequences.
➡️ This is where timeghost Time Tracking comes in as a specialized project time tracking software.
Time Tracking Made for Planning Offices
timeghost Time Tracking seamlessly integrates into Microsoft 365, making project time recording a natural part of the workday. Especially for offices managing many simultaneous projects, this is a real advantage, as a continuous, structured documentation process is indispensable.
Features That Help Architecture and Engineering Offices:
Automatic time suggestions from:
Outlook Calendar (e.g., meetings, appointments)
Outlook Emails (e.g., communication with clients or specialists)
Microsoft Teams (e.g., meetings, team chats, calls)
Microsoft Planner (e.g., tasks and project boards)
Microsoft To Do (e.g., personal task management)
SharePoint / OneDrive (e.g., opening planning documents or construction files)
OneNote (e.g., creating new notes or sections)
Azure DevOps (e.g., changes to work items)
Recording and documenting directly within the workflow – no interruptions
Real-time insights into project times, service phases & resources
Transparent evaluations to support HOAI-compliant billing
GDPR-compliant storage on servers in Germany
Intuitive user interface – no training required
➡️ Concretely, this means: As soon as someone, for example, has a meeting for design planning scheduled in their Outlook Calendar or sends an email to a client, timeghost Time Tracking automatically detects this as an activity and suggests it for time tracking.
These functions enable architecture and engineering offices to track their project times efficiently and accurately, which is particularly beneficial for HOAI-compliant billing and internal resource planning.
Especially Valuable:
All activities, appointments, and tasks can be directly assigned to the respective project and service phase. This is an advantage that becomes evident not only during internal planning meetings but also when billing clients or authorities.
Practical Example: 12 Construction Projects, 3 Locations, 1 Tool
An architecture firm with 35 employees simultaneously manages school renovations, residential complexes, and municipal buildings. Previously, times were manually entered later or forgotten altogether.
Since implementing timeghost Time Tracking, employees now record their time either via mobile or desktop automatically, in a structured and traceable way for each project.
This not only provides a valid overview of project progress but also creates a reliable data basis for service billing.
➡️ The project time tracking software reduces internal coordination efforts, facilitates billing, saves significant costs, and enables well-founded resource utilization decisions.
Extended Benefits: Better Planning and Greater Transparency
With timeghost Time Tracking, not only can actual times be recorded, but they also form the basis for future capacity planning, quotation calculation, and project forecasts.
Managers can quickly identify which projects are particularly time-consuming, how much buffer remains in individual service phases, and whether overloads are imminent.
The team benefits too: Employees can instantly see which times have already been recorded and keep track of their own tasks – without follow-up queries or time-consuming rework.
Less Effort. More Transparency. Better Planning.
timeghost Time Tracking brings order to complex project work.
Those who manage many projects as architects or engineers need a solution that adapts.
With automatic suggestion functionality, seamless Microsoft 365 integration, and a user-friendly interface, timeghost Time Tracking becomes an indispensable part of modern planning offices.
➡️ Test it for free now and experience how easy project time management can be:
Efficient Project Work in Planning Offices
Plan, build, document – and never lose track of time
Architecture firms and engineering teams face a daily challenge: How can the time spent on each construction project be reliably tracked without the chaos of Excel spreadsheets or countless timesheets? The answer is clear: with the right project time tracking software, specifically tailored to the needs of planning offices.
With timeghost Time Tracking, planning offices have a smart solution at their side, combining time tracking, project structuring, and reporting, directly integrated into Microsoft 365 and Teams.
Why Traditional Tools Are Not Enough
According to a survey by the BDB (Association of German Master Builders), over 60% of planning offices struggle to accurately document the actual time spent on service phases due to a lack of suitable systems or an easy-to-use, integrated solution.
This leads to non-billable hours, uncertainties in fee determination, and a lack of transparency regarding staff workloads. For companies managing multiple concurrent construction projects, this can have significant economic consequences.
➡️ This is where timeghost Time Tracking comes in as a specialized project time tracking software.
Time Tracking Made for Planning Offices
timeghost Time Tracking seamlessly integrates into Microsoft 365, making project time recording a natural part of the workday. Especially for offices managing many simultaneous projects, this is a real advantage, as a continuous, structured documentation process is indispensable.
Features That Help Architecture and Engineering Offices:
Automatic time suggestions from:
Outlook Calendar (e.g., meetings, appointments)
Outlook Emails (e.g., communication with clients or specialists)
Microsoft Teams (e.g., meetings, team chats, calls)
Microsoft Planner (e.g., tasks and project boards)
Microsoft To Do (e.g., personal task management)
SharePoint / OneDrive (e.g., opening planning documents or construction files)
OneNote (e.g., creating new notes or sections)
Azure DevOps (e.g., changes to work items)
Recording and documenting directly within the workflow – no interruptions
Real-time insights into project times, service phases & resources
Transparent evaluations to support HOAI-compliant billing
GDPR-compliant storage on servers in Germany
Intuitive user interface – no training required
➡️ Concretely, this means: As soon as someone, for example, has a meeting for design planning scheduled in their Outlook Calendar or sends an email to a client, timeghost Time Tracking automatically detects this as an activity and suggests it for time tracking.
These functions enable architecture and engineering offices to track their project times efficiently and accurately, which is particularly beneficial for HOAI-compliant billing and internal resource planning.
Especially Valuable:
All activities, appointments, and tasks can be directly assigned to the respective project and service phase. This is an advantage that becomes evident not only during internal planning meetings but also when billing clients or authorities.
Practical Example: 12 Construction Projects, 3 Locations, 1 Tool
An architecture firm with 35 employees simultaneously manages school renovations, residential complexes, and municipal buildings. Previously, times were manually entered later or forgotten altogether.
Since implementing timeghost Time Tracking, employees now record their time either via mobile or desktop automatically, in a structured and traceable way for each project.
This not only provides a valid overview of project progress but also creates a reliable data basis for service billing.
➡️ The project time tracking software reduces internal coordination efforts, facilitates billing, saves significant costs, and enables well-founded resource utilization decisions.
Extended Benefits: Better Planning and Greater Transparency
With timeghost Time Tracking, not only can actual times be recorded, but they also form the basis for future capacity planning, quotation calculation, and project forecasts.
Managers can quickly identify which projects are particularly time-consuming, how much buffer remains in individual service phases, and whether overloads are imminent.
The team benefits too: Employees can instantly see which times have already been recorded and keep track of their own tasks – without follow-up queries or time-consuming rework.
Less Effort. More Transparency. Better Planning.
timeghost Time Tracking brings order to complex project work.
Those who manage many projects as architects or engineers need a solution that adapts.
With automatic suggestion functionality, seamless Microsoft 365 integration, and a user-friendly interface, timeghost Time Tracking becomes an indispensable part of modern planning offices.
➡️ Test it for free now and experience how easy project time management can be:
Would you like to track your working hours directly in Microsoft Teams?
Register now and test timeghost Time Tracking for 14 days completely free of charge!
Simply invite team members and track work and project times in your familiar Microsoft working environment.
Would you like to track your working hours directly in Microsoft Teams?
Register now and test timeghost Time Tracking for 14 days completely free of charge!
Simply invite team members and track work and project times in your familiar Microsoft working environment.
Would you like to track your working hours directly in Microsoft Teams?
Register now and test timeghost Time Tracking for 14 days completely free of charge!
Simply invite team members and track work and project times in your familiar Microsoft working environment.
